If participants will join the Event online, configure the session details in the Event Details page. You can provide connection details from a webinar platform (such as Webex or Zoom) or generate a Microsoft Teams meeting link directly from the LMS. (see Microsoft Teams Meetings).
Important! If using a third-party webinar platform, schedule the webinar and obtain the connection details before creating the Event. |
Configure Webinar Details
1.Select the Include webinar check box.
oTo prefill the webinar detail fields, configure the default settings under Calendar > 3-dot options > Settings > Defaults > Webinar.
2.If using Microsoft Teams, see Teams Meeting Links instructions.
3.Enter or paste the webinar or meeting URL.
4.Enter any additional connection details required for participants.
5.Under Capacity, specify the maximum number of attendees allowed.
6.Enter the Enrollment Opens date and time, or use the calendar and time popups to select them.
7.Select the Enrollment Closes arrow to select when registrations will no longer be accepted.
8.Add the Contact(s). The process is the same as selecting Contacts (Step e.) in the Scheduling a Single Event topic.
Add a Teams Meeting Link to an Event
1.Create or edit a scheduled webinar/event in the LMS Calendar.
2.Check the Include Webinar and Teams Meeting options.
3.Select a Meeting Owner from the dropdown list.
Meeting Owner is a required field. The selected Meeting Owner becomes the Microsoft Teams meeting organizer and receives all meeting-related notifications. For information about adding users to the Meeting Owner list, see Assigning Teams Admin Role.
4.Add the Event Contact(s), including the Meeting Owner and any additional Event Contacts.
Event Contacts are automatically assigned as Teams co-organizers and will receive the standard Outlook/Teams invitation. Only users explicitly added as Event Contacts will be visible in the meeting and receive Teams meeting Co-organize permissions. We recommend adding the Instructor, Trainer, and/or Facilitator as Event Contacts to ensure they have appropriate permissions during the event. For more information on adding users as Event Contacts, see Event Contacts.
5.Save the event. The LMS automatically generates the Microsoft Teams meeting link and associated meeting details.
6.Complete any remaining event details and select Save.
7.Add users to the event or allow users to self-enroll.
Invited or enrolled users will receive the standard Outlook/Teams invitations. Accepted meetings appear in their Outlook and Teams calendars.
8.After the session, attendance data is synchronized nightly from Microsoft Teams back to the LMS for reporting and completion tracking.
Important! Attendance, transcripts and recordings are available via the Teams chat for Teams Organizers after the meeting ends but are subject to your organization's retention policies. We do not store this data, the Organizer and the firm is responsible for this information. Teams meeting settings are controlled by the Organizers and Co-organizers when the meeting starts. It is recommended the Organizer join the meeting 5 minutes early to access the Controls within the meeting, i.e. lobby settings, who can present, etc. |
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