Adding multiple events to the LMS calendar in one bulk import is simple when following some basic rules and using the correctly formatted Blank Import Events Spreadsheet Template.
Sample Completed Import Events Spreadsheet
The Calendar Import Events feature is available for users with permission to add events, via Calendar > 3-dot options > Import Events.
The Intellek LMS supports events that span within a single day, with one or more locations and/or a single webinar via manual entry or bulk import.
Use the following guide to complete the Import Events Spreadsheet Template.
Used for importing an Event group; multi-location events or events with Webinar AND Location(s). The actual number supplied is not important, what is important is that the same number is used for all event locations/webinar in that event group. The Event number must be unique for each group represented in a single spreadsheet, but can be reused for other imports.
2. CourseIdentifier
String
22
Y
Must match the CourseID of an Active Scheduled Course that exists in the LMS.
3. EventName
String
200
N
If not supplied we will use the Course Name
4. EventDescription
String
Unlimited
N
If not supplied we will use the Course Description
5. StartDateTime
Date
Y
This should be defined for the time zone defined in the Location. Multi-location events will use the time zone of the first specified Location in the group of events. If the first specified Location is Webinar we will use the time zone of the FirmWide Location. Use mm/dd/yyyy hh:mm format.
5. EndDateTime
Date
N
If not supplied, we will use the default Duration defined in the Course. If supplied, this should be defined for the time zone defined in the Location. Multi-location events will use the time zone of the first specified Location in the group of events. Use mm/dd/yyyy hh:mm format.
6. LocationName
String
64
Y
Must match the Location name of an Active Location that exists in the LMS or if 'Webinar' is entered this will be equivalent to checking the 'Webinar' check-box when manually adding an event in the LMS Calendar.
7. VenueName
String
64
N
Must match the Venue name of an Active Venue that is assigned to the Location specified
8. Capacity
Number
N
If not supplied, we will use the default defined in the Course for the Event size
9. EnrolmentOpenDays
Number
N
If not supplied, we will use the default defined in the Course
10. EnrolmentClosesMinutes
Number
N
If not supplied, we will use the default defined in the Course. This must match what CFMs see in the drop-down in the LMS.
5.Critical Errors - If any critical errors occur during the process, the import will be aborted and no events will be imported.
6.Warnings - The LMS will attempt to import all records that have no warnings. Warnings will display in a banner on the import page after an attempted import. Those records that have warnings will not be imported. Where an event is part of an Event Group (indicated by specifying EventNumber) all elements within that Event Group must pass validation. If a single element fails validation the Event Group will not be imported.
ISSUES RESOLVED:
Events
•Event Request – Users are getting an error when requesting a seat on a full event (McMill 6283, DBR 6322)
•Breadcrumb and Page Title sometimes shows 'undefined'(JW 6430)
•Event User Update Required System Notification not working (MayerB 6432)
•Event Date validation not working (Simmo 6435)
Paths
•Paths - Users can be manually added multiple time by different admins (Cravath 6467)
Users
•User Import - Warnings don't display if duplicate Email Addresses are present on import sheet (DEurope 6511)
Email Templates
•Repairs to email templates so line breaks and formatting in emails received appear as intended, based on Course/Path/Event description. (GRees 6496, RPC 6219, 6166)
