Groups and Access manager

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Groups and Access manager

Take a Deep Dive into the topic of Groups Play Icon small

The Groups and Access Manager features allow you to name and define parameters based on User Details. By defining the parameters, group membership is automatically and dynamically maintained by the LMS.

Groups can be used to auto-assign Learning Paths and/or define Relevance to Courses, control Registration Rules for scheduled training Events, and News messages.

By default, the group Everyone is associated with and available to all end-users for all Courses, Learning Paths, and News messages. This group cannot be edited or deleted. In order to associate and/or restrict access to Courses, Learning Paths, and/or News messages to a specific audience (e.g., Attorneys, Managers, Secretaries, etc.), create Groups.

TPArrowEnd-users must first be imported from the Import_Learners process before you can create Groups.

TPArrowYou must have a Security Profile of User Administrator or Company Administrator in order to create and manage Groups.

It is important to consider how Groups can be used in the early stages of your LMS configuration process. As you add Courses to the Library, create Learning Paths, and News messages, associating the appropriate audience as you build your resources will automatically align the relevant resources to end-users for you.

There are two types of Groups that you can create for use in the LMS:

Groups are used for specifying the Relevance of Learning Paths and Courses in the Library, and News messages to a group of end-users.

All users can see and search for all Courses and Learning Paths in the Library. End-users will see all News messages as long as the Message is active and the Relevance is set to Everyone and/or a Group of which they are a member.

The Access Manager is used to create Groups in order to hide Courses and/or Learning Paths from everyone EXCEPT those end-users in the associated Access Group(s).

By default, Access Manager has four (4) predefined groups based on user’s Security Profile(s):  All users (Standard User), Company Administrators, Course Administrators, and System Administrator. These groups cannot be edited or deleted.

ExpandedAdding a New Group
ExpandedAdding a Group using Import Parameters Play Icon small
ExpandedViewing Group Members
ExpandedEditing a Group
ExpandedAbout Access Groups
ExpandedCreating an Access Group